S225 Asset Seizure

PURPOSES:

This action allows an actor to initiate and track a seizure process.

NOTES:

Prior to instructing bailiff:

· Investigate ownership, location, description and any other identifiers and record information on paper file along with supporting documentation.

· Determine the equity of an asset to determine the cost effectiveness of the seizure. Use Provincial databases, Canadian black book/bluebook, real estate agents, and property assessment via Internet etc to obtain this information. Record results of the assets researched.

· Ensure the dollar value is correct at Personal Property Registries and ensure that a lien has been placed directly on the assets if possible. Request PPR update with the current balance outstanding. Support staff will record that the update is complete on PPR Registry on MIMS.

· Complete full write up in the paper file, documenting all pertinent information and forward to the appropriate manager for approval.

· Ensure the appropriate MEP manager (expenditure officer) has approved the seizure before proceeding.

PREREQUISITES:

1. MIMS user must be an authorized actor to update on this screen.

The following actors have the ability to update:

· Compliance 4 Agent

· Compliance 5 Agent

· File Intervention Agent

· ISO Agent

· RGPU Agent

· MEP Senior Management

· Special Investigation Unit Agent

· System Administrator

NAVIGATION: Collections è Collection Tool History è Initiate Collection Toolè SEIZE

HELPFUL HINTS:

· Value of item being seized must be able to pay some of the arrears after the applicable expenses have been paid. Any excess money will be paid into the courts to be distributed to other creditors as required.

· Ensure that there are not any security agreements attached to the item(s) in question. If there are active security agreements, the MIMS user may need to investigate to determine the remaining obligation with regards to the security agreement.

· Asset Seizure can only be recorded on active non-provisional files with arrears of more than 0.

· File must have a writ filed at PPR. Ensure any multiple files have registered PPRs if there is an outstanding balance that needs to be addressed.

· Must have a filed QB order.

PROCEDURE:

1. Select Collections Tab.

2. Select Initiate Tool History from the menu on the left.

3. Select SEIZE from the menu.

4. If File number is unknown click the Search à A child window opens up and allows you to enter criteria to find the desired file. Link on the desired file in the results screen and MEP file will auto populate the MEP File number on the Collection Tool History Screen. Click Get to pull up file details.

5. If File number is known enter in MEP File number, click Get to pull up file details.

Screen Label	Description/Instructions
MEP File Number	Enter a file number.
	If File number is known enter in MEP File number, click Get to pull up file details.
	If File number is unknown click the Search à A child window opens up and allows you to enter criteria to find the desired file.
File Number	Displays the File number the actor requested
File Status	Displays the current status of the File and if the file is an Active ISO In or ISO Out
Primary Creditor	Displays the name of the Primary Creditor related to the MEP File requested
Debtor	Displays the name of the Debtor related to the MEP File request
Multi	Displays if the Party is related to more than 1 file
Alerts	Displays the important Alerts related to the file and actor can hyperlink to view any other alerts that may be related to the file.
Compliance Level	Displays the Current compliance level of the MEP file.
Provisional File	Displays the Provisional file that is related to the file. If field is blank then provisional file is not related.
Request
Date	Displays the current date
User	Displays the your ID if you are in this screen
Bailiff Service	Enter name of Bailiff Service. MEP has agreements with specified service providers, contact your supervisor if you are unaware of the present provider Field is Mandatory. Maximum characters = 100
Bring Forward Date	Enter the date to check on progress of seizure. Cannot be more than 30 days into the future. Defaults to current date plus 14 days.
Remarks	Enter any applicable remarks up to 200 characters. Field is Mandatory.
	Click to initiate Seizure process.

Possible Error Messages/System Warnings:

ID	Error Message Description
585	PPR must exist
105	Additional Remarks is mandatory.
109	Bring Forward Date is mandatory.
171	Invalid Bring Forward Date. Must be in YYYYMMDD format.
269	Bailiff Service is mandatory.
475	Enforceable arrears amount must be greater than zero
94	A QB order is required for this collection tool.

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